How To

Most of these involve using Slack and/or making it easy for folks to help you.

Get Advice & Feedback

  • Go to the #advice channel in Slack (also consider #coding-advice if relevant).
  • Post a link to #design-feedback on Slack.
  • Post a link to an editable Google Doc to #writing-feedback on Slack.
  • Attend a Show and Tell (every Thursday at noon in the FL2 Kitchen)

Host a Guest

Guests are welcome to drop in and work for the day for free.

If your guest is technically here for business reasons or if they’d like to stay longer than a day, please purchase a day or week pass and Gary will get them a key for the duration of the stay.

Then:

  1. If this is their first time in the space, please have them opt-in to our Code of Conduct.
  2. Send them a link to this website so they understand the rules of the space: https://help.orbital.nyc
  3. As a courtesy to the other members, please announce guests in #155 on Slack, like so:

image alt text

Pro-tip: when receiving your guests, hang out on FL2 so you can easily receive them on the FL2 landing, show them the bathroom, and/or walk them to the kitchen for a glass of water.

Host an Event

Member Gathering

  • Post it in #155.
  • Reserve the appropriate space on the calendar.

External or Paid Events

  • Ask Gary.
  • If you're using the space to make money (offsite, workshop, etc), Orbital should get a cut of it.
  • Upon approval, reserve the appropriate space on the calendar.
  • Use the Event Checklist

Event Checklist

Before the Event

  1. Photograph the space before you start moving things around so that you have a reference for putting things back afterwards.
  2. If your event is setting up or takes place during the day, email the members (155@orbital.nyc) the day before to let them know where not to put their bikes, whether they can use the kitchen for lunch/coffee, whether their stuff in the fridge will be moved/remain accessible. Be clear about what the members can or can’t do.
  3. If non-members (vendors, volunteers, etc...) need to come in and out of the space for preparation, ask Gary for a key so they don’t constantly buzz the door.
  4. As the sponsor of the event, you’re responsible for receiving all deliveries to the space. This includes listening for and answering the buzzer. Please give Gary a heads up so he knows when he can ignore the buzzer.

During the Event

  1. Make sure your guests don’t mix trash and recycling, as the recycling won’t be picked up if there’s visible trash in it. Similarly, plastic/metal/glass needs to be separate from paper, else we’ll get fined.
  2. Designate a volunteer to monitor the buzzer and/or greet and direct people into the space. If you’ve propped open the door in preparation for your guests’ arrival, please remember to close it after everyone arrives.

After the Event

  1. Reset the furniture back to its original position.
  2. Survey all of the surfaces (tables, shelves, counters, window ledges) and pickup trash, cups, dishes, etc. leftover from guests. Look for food stains and wipe down any surfaces.
  3. If you place any leftover food in the fridge, please label it so we know when we can throw out. There are ziploc bags in the cabinet next to the pots/pans if you'd like to take food home.
  4. Do not run the dishwasher unless you will be available to empty it when it’s done. (By default, the members assume the dishes in the dishwasher are dirty.)
  5. On Sunday, Tuesday or Thursday: If you have excess trash (i.e. you have tied-up trash bags that are not in a bin), please place trash on the curb directly in front of our door. Please do not place trash in front of 153 Rivington (the building to the left as you exit).
  6. On Tuesday: If there’s excess recycling (i.e. the bins are full, or there’s tied-up bags not in a bin), please take out the recycling to the curb.
  7. If you’ve used any of the linens/tableclothes, please wash them and return them back to the white cubbies.
  8. If you’ve borrowed any office supplies (tape, markers, pens, etc…), please remember to replace them.
  9. If anything breaks in the place, please let Gary know so he can fix or replace it.
  10. If you’ve given out keys, remember to ask for the keys back.

Questions

If you have any questions at all, ask Gary via Slack or text (415-205-9319)

Lock Up

If you are the last one out on a floor, please lock up.

Here’s how to do so:

  1. In the Summer time, turn off all the A/C’s and close all windows.
  2. In the Winter time, turn off the heater on FL4. Leave the heaters on FL2 and FL3 on.
  3. On FL3, check that the metal shutters in the back conference room are closed.
  4. On all floors: turn off all the lights
  5. Lock up FL3 and FL4. Leave FL2 unlocked.
  6. Questions? Text Gary: 415-205-9319

Make an Announcement

  • Email the members: 155@orbital.nyc
  • Post it in #announcements
  • Ask for a signal boost by posting a link to a tweet in #please-retweet

Meet People

Meeting folks can be a challenge given that everyone is on their own schedule.

Some suggestions:

  • Be helpful on Slack (in particular, #advice, #coding-advice, #design-feedback, #writing-feedback, #please-retweet are all places where people will be asking for help)
  • Invite folks to eat lunch with you via #lunch. Here are some nearby options
  • Regularly share updates with the group, either on Slack or IRL at Show and Tell. In doing so, you're making it easy for people to get to know you.

If there's someone specific you'd like to meet, find them on Slack and message them directly. If you'd like an introduction to someone, email Gary a Forward Intro

Receive Packages

Please do not send personal packages to Orbital.

As an alternative:

If you need to receive a work-related package, please include FL2 in the address, otherwise items will get shipped to the ground floor bar.

Refer a New Member

Our current membership plans are listed here: https://orbital.nyc/plans

We're open to individuals and teams of 2.

This could include:

  • Remote Employees of distributed teams
  • Full-time and part-time Freelancers
  • Founders of for-profit companies (venture backed or bootstrapped) or non-profit organizations
  • Independent Creators
  • Mid-career Free Agents who are taking a break in order to explore their options.

Because we're a shared space and community, we’re not a great fit for those who:

  • frequently host clients or guests
  • spend more time inside a conference room than outside
  • have significant storage needs
  • are seeking short-term or interim work space

If there's someone you'd like to recommend:

  1. Message Gary w/relevant links/info.
  2. Share our pricing info w/them to see if it's a fit: https://orbital.nyc/plans
  3. Invite them to come work out of the space for a day as your guest, ideally on Thursdays so they can come to #show-and-tell and potentially meet some of the other members.

Report a Problem

Code of Conduct Violation

If you are being harassed, notice that someone else is being harassed, or have any other concerns, immediately contact the admins (Anne Libby, Chris Willard, Gary Chou, Sara Chipps):

  • Via Email: help@orbital.nyc
  • Anonymously
  • Individually via Slack: @anne, @cw, @gary, @Sara C

We will respect confidentiality requests for the purpose of protecting victims of abuse. At our discretion, we may publicly name a person about whom we’ve received harassment complaints, or privately warn third parties about them. We will not name harassment victims without their affirmative consent.

We reserve the right to reject any report we believe to have been made in bad faith. Reports intended to silence legitimate criticism may be deleted without response.

Problem with the Space

  • If it's something affects other people, please post it in #155 on Slack, or, if urgent, email 155@orbital.nyc. That way, people aren't stumbling onto the same problem over and over.
  • If the problem requires a bit more discretion, DM @gary on Slack or email: garychou@gmail.com.
Last Updated: 9/23/2019, 11:33:04 AM